Electronic services

Instituting a case electronically

Cases can be instituted by delivering the materials by e-mail to the Office of the Intelligence Ombudsman.

Visiting the website

Our website is open to the public and browsing it does not require registration.

Cookies in our website

When you visit a web page in our online service, our site will save cookies, which are small text files, on your device.

All the cookies used on the website of the Office of the Intelligence Ombudsman are technical cookies. They enable our website to function and help us serve you better. For example, a cookie will tell the site which language you normally use to browse it.

Social media cookies

The Office of the Intelligence Ombudsman is active on Twitter and there is links to this platform in our website.

The website does not set cookies when displaying these links when you browse our website. By clicking on the Twitter link on our website, you will be redirected to that platform, which has its own cookie and privacy policies.

Our processing is based on

We process personal data for the performance of a task carried out in the public interest and in the exercise of official authority vested in the Office of the Intelligence Ombudsman:

We process special categories of personal data for reasons of public interest and by virtue of national legislation:

We additionally process personal data in connection with the use of electronic services in order to comply with the legislation generally applied to the activities of authorities:

  • Administrative Procedure Act (434/2003), section 8
  • Act on Electronic Services and Communication in the Public Sector (13/2003), sections 5–6

Disclosure of data

There are no regular disclosures of data.

Data is disclosed in accordance with the Act on the Openness of Government Activities.

No data will be disclosed for direct marketing, survey or market research purposes, unless there are separate provisions regarding disclosure for such purposes.

Your data protection rights with regard to the processing of personal data

Right to obtain information on the processing of personal data

  • You have the right to know for what purposes and by which methods we process your personal data.
  • The aim of this description of our data protection policies is to provide a comprehensive picture of the processing of personal data in our operations. If some aspect of our processing of personal data remains unclear, however, the description has failed in its purpose. If this is the case, you are welcome to send your questions to the Office of the Intelligence Ombudsman by e-mail.
  • Additional information on the right to be informed of the processing of personal data (tietosuoja.fi)

Right of access

Right to rectification

  • If the personal data we are processing is inaccurate, you can request us to rectify such data that concerns you.
  • If we rectify data on the basis of your request, we are obligated to notify all parties to whom we have previously disclosed your data of the rectification where viable.
  • Additional information on the right to rectification (tietosuoja.fi)

Right to restriction of processing

  • If you consider the data that we are processing to be inaccurate or the processing to be unlawful, or you have objected to the processing of your data, you can request us to restrict the processing of your data.
  • In such cases, we are only allowed to process your data
    • with your consent
    • if we need the data for the establishment, exercise or defence of legal claims
    • for the public interest or
    • in order to safeguard the rights of another person.
  • If we restrict the processing of data on the basis of your request, we are obligated to notify all parties to whom we have previously disclosed your data of the restriction where viable.
  • Additional information on the right to restriction of processing (tietosuoja.fi)

You have the right to object to the processing of your personal data by us. You can exercise this right at any time on grounds relating to your particular situation. After this, we may not continue processing your personal data except for compelling legitimate grounds which override your interests, rights and freedoms, or if the processing is necessary for the establishment, exercise or defence of legal claims. Additional information on the right to object (tietosuoja.fi).

The Office of the Intelligence Ombudsman does not make decisions based on automated processing. Neither does the Office create profiles on the basis of the personal data it processes.

You can send requests concerning your data-protection rights to the Office of the Intelligence Ombudsman by e-mail or post. Contact information